How to Get Your Employment Affidavit Notarized

Whether you're applying for a visa, proving your work history for a background check, or handling a legal matter, an employment affidavit can be a crucial document. But simply writing down your employment details isn't enough—most organizations require that affidavit to be notarized to verify its authenticity. If you've never had a document notarized before, the process might seem confusing. Don't worry—it's actually straightforward once you know what to expect.
An employment affidavit is a sworn statement about your work history, job responsibilities, salary, or other employment-related facts. Getting it notarized proves that you're the person making the statement and that you're doing so under oath. Let's walk through exactly how to get your employment affidavit notarized properly.
Steps to Get Your Employment Affidavit Notarized

1. Prepare Your Affidavit Document
Before meeting with a notary, your employment affidavit should be completely written out with all the necessary information. This includes your full name, current and previous employers, dates of employment, job titles, and any other relevant details. Make sure the document has a signature line but don't sign it yet—you must sign in front of the notary. Leave space for the notary's seal and signature as well.

2. Bring Valid Government-Issued Photo ID
Notaries are required by law to verify your identity before notarizing any document. You'll need to bring a current, valid photo ID such as a driver's license, passport, or state-issued identification card. The ID must not be expired, and the photo should clearly match your current appearance. Without proper identification, the notary cannot proceed with the notarization.

3. Understand You'll Be Taking an Oath
An affidavit isn't just a regular document—it's a sworn statement made under penalty of perjury. When you meet with the notary, they'll ask you to swear or affirm that the information in your affidavit is true and accurate. This oath is a legal requirement for affidavits. If you're uncomfortable swearing on religious grounds, you can request an affirmation instead, which has the same legal effect.

4. Sign the Document in Front of the Notary
This is critical: you cannot sign your employment affidavit before your appointment. The notary must personally witness you signing the document. If you show up with a pre-signed affidavit, a professional notary will refuse to notarize it and you'll need to start over with a new unsigned copy. Wait until you're in front of the notary to put pen to paper.

5. Choose Between Mobile, In-Person, or Remote Notarization
You have options for where and how to get your affidavit notarized. Traditional notaries work from offices, banks, or UPS stores. Mobile notaries will come to your home, office, or another convenient location for a fee. Remote online notarization (RON) allows you to complete the entire process via video conference from anywhere with internet access. Choose the option that fits your schedule and comfort level.

6. Know the Notarization Fee
Notary fees vary by state and service type. Some states set maximum fees notaries can charge, while others allow market-based pricing. Mobile notaries typically charge more than stationary notaries because they travel to you. Remote online notarization fees can vary widely depending on the platform. Ask about fees upfront so there are no surprises.

7. Get Multiple Notarized Copies if Needed
If you need to submit your employment affidavit to multiple organizations, consider having several copies notarized at once. It's usually more cost-effective to notarize multiple copies during one appointment rather than returning for separate sessions. Some situations require original notarized documents rather than photocopies, so plan accordingly.

What Happens During the Notarization
​The actual notarization process is quick and simple. The notary will check your ID, confirm you understand the document, administer the oath, watch you sign, and then complete their notarial certificate with their signature and seal. The entire process typically takes just a few minutes once you're prepared.

Getting your employment affidavit notarized doesn't have to be complicated or stressful. With proper preparation and the right notary, you can have your document authenticated quickly and correctly.
At Notary2Notary, our experienced professionals understand employment affidavits and can guide you through the entire process. We offer flexible mobile services and remote online notarization to fit your schedule.

​Visit www.notary2notary.com to schedule your appointment today and get your employment affidavit notarized with confidence.