Starting a Small Business? Documents You’ll Likely Need Notarized

Starting a small business is exciting, but it comes with its fair share of paperwork. From registering your company to securing financing, there are several documents that may need notarization. Notarizing certain documents ensures they’re legally recognized and helps protect your business from potential disputes. If you’re wondering which documents require a notary, here’s a helpful guide.
1. Business Formation Documents When forming an LLC, corporation, or partnership, some states may require notarized documents for registration purposes. This can include:

• Articles of Organization (LLC)
• Articles of Incorporation (Corporation)
• Operating Agreements or Partnership Agreements

Having these documents notarized ensures authenticity and adds an extra layer of legal protection.
2. Business Licenses and Permits Certain licenses or permits might require notarization, especially if they involve personal guarantees or affidavits. Examples include:

• State-level business licenses
• Health permits for food businesses
• Professional licenses that need sworn statements

3. Banking and Financial Documents Opening a business bank account or securing a business loan often requires notarized signatures. Some key documents include:

• Business bank account authorization forms
• Loan applications or promissory notes
• Personal guarantees or co-signer forms

Notarizing these documents ensures the bank can verify the identities of all parties involved.
4. Contracts and Agreements Notarization isn’t always required for contracts, but it can be highly beneficial for enforceability. Consider notarizing:

• Vendor or supplier agreements
• Lease agreements for office or retail space
• Partnership agreements or shareholder agreements

This adds credibility and can make it easier to enforce terms if disputes arise.
5. Intellectual Property Documents If your business involves trademarks, copyrights, or patents, notarization may be required for certain filings or assignments. Examples include:

• Trademark assignment forms
• Copyright transfer agreements
• Licensing agreements

Even if a document doesn’t strictly require a notary, having it notarized can prevent future headaches and protect your business.
Ready to get your documents notarized correctly and protect your small business? Visit www.notary2notary.com to find a trusted notary and learn more tips for running a successful business.