Apostille Services Before using documents in another country, many documents require being apostilled; this requires careful attention and knowledge of all applicable procedures. Notaries play an invaluable role in this process and should provide assistance along the way. Here are a few things to keep in mind as it will likely take some time for everything to become finalized. Notarization Documents bound for another country require authentication before being sent on their way, which is usually done with an apostille or certificate of authentication issued by the secretary of state or notary commissioning office. You can offer apostille services by submitting documents for authentication to these government bodies and paying the appropriate fee; then attaching an apostille stamp before sending them off. Notaries who use remote online notarization (RON) may also offer apostille services as notaries, with many secretaries of states now accepting documents notarized remotely for certification by an apostille-issuing agency and attached back to your clients' documents for return with apostilles attached and attached securely. You could even provide courier services to transport these notarized documents back directly. Authentication An Apostille is an official certificate used to authenticate signatures and seals on public documents, used to facilitate legalization in another country. Apostilles are accepted in countries that have signed the Hague Convention of 1961. Apostilles must accompany documents like birth, death, marriage and divorce certificates as well as school certificates as well as business documents such as business agreements or patent applications that need legalization for use elsewhere. An Apostille process is straightforward and streamlined, however it's important to keep in mind that not all countries accept an apostille as proof of authenticity - in some instances additional authentication certificates may be necessary in order to legalise documents abroad. An apostille merely attests to the signatures and seals of notaries public, county clerks and state officials; each receiving nation then certifies these signatures and seals to make the document legal abroad. If in doubt about acceptance in another country contact their Embassy asap apostille requirements can vary greatly from country-to-country. Apostille Apostille services provide individuals and businesses with documents for use abroad with ease. An apostille certificate verifies the authenticity of public documents such as birth or marriage certificates, affidavits, contracts or even seal or stamp validation on public documents such as birth or marriage certificates, affidavits or contracts and validates seal or stamp validations on them while verifying signatures - saving both time and money with extra certification required from embassies - making this option more efficient. Usually issued from government entities responsible for document creation or production such as notary publics or your state Secretary of State offices. An apostille may only be used in countries that have signed the Hague Apostille Convention of 1961. If your documents need to be sent elsewhere, however, an authentication certificate from the U.S. Department of State's Office of Authentications may be necessary - walk-in service is available Monday - Friday between 8:00 AM - 9:00 AM for additional fees. Legalization An Apostille certificate makes your documents legal in countries that have signed the 1961 Hague Convention, including birth/marriage/death certificates, power of attorney documents, IRS letters, FBI background checks and passport applications. For documents to be authenticated for use in countries outside of the Hague Convention, an extra step called Embassy Legalization must be completed to authenticate their signature as well as to certify the notary who notarized the document. This step verifies who signed and who notarized it. Accrediting documents can be a tedious and time-consuming process, but our experts understand all the requirements for different countries to make the process simple for you. We provide fast and secure processing as well as close tracking and dedicated management of projects - so contact us now to find out more about what services we have to offer!
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AuthorVanessa Terry has been a notary for 10 years in the Commonwealth of Virginia with over 5000 notarizations and loan closings completed. Archives
March 2024
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